| Time Until Event |
Tasks |
| 6-7 weeks |
Begin researching the event; utilize materials from past events, other
organizations and other campuses. |
| 5-6 weeks |
Complete the Event Proposal Worksheet and Budget Proposal Worksheet.
When filling out the forms, ensure that all resources are available -
venue, budget, etc. |
| 5 weeks |
Gain approval for the event. |
| 4-5 weeks |
Call Publications to begin poster design, and ensure that approval is
granted by the CSI and Residence Life for all posting materials. Reserve
all other publicity options including table tents, sandwich boards,
easels, publicity tables, etc. |
| 4 weeks |
Complete all purchase orders and funding information. Proof all
promotional items and gather input from other members of the
organization. |
| 2-3 weeks |
Hang posters around campus and begin all other publicity. Ask
members of the organization to sign up to work at the event and to
distribute publicity. |
| 2 weeks |
Ensure that all funding information is complete. When purchasing items,
be sure to save all receipts. |
| 1 week |
Confirm all venue reservations and send out email reminders to committee
members. Begin gathering all supplies necessary for the event. |
| Event Day |
Relax and enjoy your event! |
